BusinessObjects Enterprise Administrator's Guide

Scheduling objects

When you schedule an object, the system creates a scheduled instance for the object. A scheduled instance contains object and schedule information. It does not contain any data yet. Scheduled instances appear on the History page of the respective object and have a status of Recurring or Pending. Scheduled instances use the settings that are presently configured for the object in CMC.

In order for a program object to be successfully scheduled and run, you must provide logon information for the account that the program object will run as. For details, see "Authentication and program objects" on page 480.

For end users to schedule and run objects, they must use a web-based client such as InfoView or a custom web application. InfoView is designed primarily to schedule objects and view reports, whereas CMC enables you to manage and administer objects in addition to scheduling objects and viewing reports.

Many scheduling options allow you to schedule an instance with events. For details, see Scheduling an object with events.

Note:    If a Web Intelligence document has been set to "refresh on open" then the system will access the database to obtain the latest information each time a user views the document. Therefore, it may not be advantageous to schedule Web Intelligence documents that are set to "refresh on open", because running the document at scheduled times will not reduce the number of database hits.

To schedule an object

1. In the Objects management area of the CMC, select an object by clicking its link.
2. Click the Schedule tab.

The Schedule page appears, showing the default settings for the object.

3. Select the recurrence pattern you want. For example, select Weekly.

For a list and descriptions of the recurrence patterns, see Recurrence patterns.

4. Specify the Run option and parameters that you want. For example, select "Every week on" and then specify Monday, Wednesday, and Friday.

For a list and descriptions of the Run options and parameters, see Run options and parameters.

5. Set any of the other schedule options and parameters as required. For details, see Setting the scheduling options.
6. Click Schedule.

The system creates a scheduled instance and it will run the instance according to the schedule information you just specified. You can view the scheduled instance on the History page for the object. See also Managing and viewing the history of instances.

Note:    To save the schedule settings as the new default setting for the object, click Update. The new settings on the Schedule tab for the object are saved.