BusinessObjects Enterprise Administrator's Guide
Setting printer and page layout options
Note: This feature does not apply to Desktop Intelligence and Web Intelligence document objects.
You can choose to print a report instance when scheduling it; report instances are always printed in Crystal Reports format. When printing a report, you can set the number of copies and the page range.
The Print Setup page contains two areas: the first area specifies whether or not a report instance is printed, and if printed, the printer to use, the number of copies, and the page range; the second area specifies custom layout settings for changing the page size and orientation (regardless of whether the report instance is printed or not).
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Specifying a printer
Note: This feature does not apply to Web Intelligence document objects.
You can choose to print a report (each time it runs) using the Job Server's default printer or a different printer. By selecting the Printer destination, BusinessObjects Enterprise prints your report after it is processed.
Note: The Job Server must run under an account that has sufficient privileges to access the printer you specify. See "Changing the server user account" on page 145 for information on changing the user account.
To assign a printer
- In the Objects management area of the CMC, select a report object by clicking its link.
- On the Process tab, click the Print Setup link.
The Print Setup page appears.
- Select Print in Crystal Reports format using the selected printer when scheduling if you want report instances to be sent directly to a printer.
The report instances are automatically sent to the printer in Crystal Reports format. This does not interfere with the format selected when scheduling the report.
- Leave Default printer selected if you want to print to the Job Server's default printer, otherwise, select Specify a printer.
- Enter a printer's path and name, select the number of copies, and choose the print page range.
If your job server is using Windows, in the "Specify a printer" field, type:
\\printserver\printername
Where printserver is the name of your printer server, and printername is the name of your printer.
If your job server is running on UNIX, in the "Specify a printer" field, type the print command that you normally use. For instance, type:
lp -d printername
Note: Ensure that the printer you are using (on UNIX) is "shown" and not "hidden."
- Click Update.
Specifying page layout
Note: This feature does not apply to Desktop Intelligence and Web Intelligence document objects.
When viewing or scheduling a report instance to any format, you can first specify page layout criteria such as page orientation, page size, and so on. The settings you choose in this section of the Print Setup page affect how you'll see a report instance when displaying it.
Note: Page layout settings are not specifically related only to scheduling a report to a printer, but also to the overall look of the report. The overall look is affected by the properties of the device for which the report is displayed in (that is, the font metrics and other layout settings of the display and/or the printer).
To set a report's page layout
- In the Objects management area of the CMC, select a report object by clicking its link.
- On the Process tab, click the Print Setup link.
The Print Setup page appears.
- Make your settings according to the type of layout you want. The options are as follows:
- Report file default
Choose this option if you want the page layout to conform to the settings that were chosen for the report in Crystal Reports.
- Specified printer settings
Choose this option if you want the page layout to conform to the settings of a specified printer. You can choose the Job Server's default printer or another printer. For information about specifying another printer, see Specifying a printer.
When you choose this option, you can print scheduled report instances only to the printer you specify in the "Specified printer settings" area. In other words, you cannot set your report to display with one printer's setting and then print to a different printer.
- Custom settings
Choose this option if you want to customize all page layout settings. You can choose page orientation, page size, measurement units (inches or millimeters), page width, and page height.
- Click Update.