BusinessObjects Enterprise Administrator's Guide

Controlling access to user inboxes

When you add a user, the system automatically creates an inbox for that user. The inbox has the same name as the user. By default, only the user and the administrator have the right to access a user's inbox. Use the following procedure to change the access rights to a user's inbox as needed.

User inboxes can serve as destinations for scheduled reports. When scheduling a report, you can specify that you want the system to store the report instances in the inbox of one or more users. You can also send existing report objects or instances to a user's inbox by using the "Send to" feature. For more information, see "Selecting a destination" on page 505, and "Sending an object or instance" on page 445.

To grant a user access to another user's inbox

1. Go to the Inbox management area of the CMC.
2. Select the inbox you want to grant access to.
3. Click the Rights tab.
4. Click Add/Remove to add users or groups that you want to give access to the selected user or group.

The Add/Remove page appears.

5. In the Select Operation list, select Add/Remove Groups, Add Users, or Remove Users.
6. Select the user or group you want to grant access to the specified inbox.
7. Click OK.
8. On the Rights tab, change the Access Level for each user or group, as required.
9. To choose specific rights, choose Advanced.

Note:    For complete details on the predefined access levels and advanced rights, see the BusinessObjects Enterprise Administrator's Reference Guide.

10. Click Update.