BusinessObjects Enterprise Administrator's Guide

Scheduling an object for a user or group

The Schedule For feature allows you to generate reports that contain data for specific users only. It is intended to be used for either of the following types of objects:

• Crystal reports that are based on Business Views
• Web Intelligence documents that use Universes

Using the Schedule For feature you can schedule an object and specify for which users you want the system to run the object. The system will run the object and generate multiple instances of the report or document. Each instance will contain data that is relevant to the individual user only.

For example, you can schedule a sales report and on the Schedule For page you can specify the users names for all your sales representatives. At the specified time, the system runs the report object and generates the individual report instances. Each instance would contain sales information for the individual sales representative only.

To change the Schedule For settings for an object

1. In the Objects management area of the CMC, select a report object by clicking its link.
2. On the Schedule tab, click the Schedule For link.

The Schedule For page appears.

 

3. Select who you want to schedule the object for.
• Schedule only for myself
• Schedule for specified users and user groups
4. If you selected Schedule for specified users and user groups, click Add/Remove.
5. Select one or more users or groups and add them to the "Groups to be added to the scheduling list" by using the arrow buttons.

Tip:    

• Select Add Users to add users to the list.
• Select Remove Users to remove users from the list.
6. Click Update.