BusinessObjects Enterprise Administrator's Guide

Email (SMTP) support

With Simple Mail Transfer Protocol (SMTP) mail support, you can choose to send the instances of an object, for example, a report instance, to one or more email destinations. After it has run the object, the system will send a copy of the output instance as an attachment to the email addresses you specified.

When you select the Email (SMTP) destination, the system will save the instance to the Output File Repository Server as well as email it to the specified destinations. BusinessObjects Enterprise supports Multipurpose Internet Mail Extensions (MIME) encoding.

Note:    

• To use a destination, you must have the destination enabled and configured on the job servers. See "Configuring the destinations for job servers" on page 124.
• If the object is a Web Intelligence document, you cannot specify Email (SMTP) as a destination.

To send an object by email

1. In the Objects management area of the CMC, select an object by clicking its link.
2. Click the Schedule tab, then click the Destination link.

The Destination page appears.

3. Select Email (SMTP) from the Destination list.

 

4. If you want, select the Clean up instance after scheduling option.

When that option is selected, the system automatically deletes the report or program instance from the Output File Repository Server to keep the number of instances on the server to a minimum.

5. Select either Use the Job Server's defaults or Set the values to be used at schedule time here.

If you select the first option, BusinessObjects Enterprise will schedule an object using the Job Server's default settings. You can change these settings in the Servers management area. For more information, see "Configuring the destinations for job servers" on page 124.

If you select the second option, you can specify the email settings and the file name properties:

• From

  Enter a return address.

• To

  Enter an address or addresses that you wish to send the object to. Separate multiple addresses with semicolons.

• Cc

  Enter an address or addresses that you wish to send a carbon copy of the object to.

• Subject

  Complete the subject field.

• Add placeholder for a variable property

  Select Title, ID, Owner, or DateTime, and click Add, to create a placeholder in the subject for the property that you selected.

• Message

  Type a short message, if required.

• Add placeholder for a variable property

  Select Title, ID, Owner, DateTime, or Viewer Hyperlink, and click Add to create a placeholder in the message body for the property that you selected.

  Note:    Select Viewer Hyperlink to add the URL for the viewer in which you want the email recipient to view the object. You can set the default URL by clicking Object Settings on the main page of the Objects management area of the CMC.

• Attach object instance to email message

  Clear this check box if you do not want a copy of the instance attached to the email.

• Default File Name (randomly generated)

  Select this option if you want BusinessObjects Enterprise to generate a random file name.

• Specified File Name

  Select this option if you want to enter a file name—you can also add a variable to the file name. To add a variable, choose a placeholder for a variable property from the list and click Add.

6. Click Update.