Creating an intuitive and logical organizational structure is the key to ensuring that your users can find the information they need quickly and easily. BusinessObjects Enterprise provides two methods for organizing content: folders and categories. By combining folders and categories, and setting appropriate rights for them, you can organize data according to multiple criteria and improve both security and navigation.
Folders and categories provide you with the ability to organize and facilitate content administration. They are useful when there are a number of reports that a department or area requires frequent access to, because you can set object rights and limits once at the folder or category level, rather than setting them for each report or object.
By default, new objects that you add to a folder or category inherit the object rights that are specified for the folder or category.
It's good practice to set up folders that represent a structure that already exists in your organization, such as departments, regions, or even your database table structure. Then use categories to set up an alternate system of organization.
For example, you could organize your content into departmental folders, and then use categories to create an alternate filing system that divides content according to different roles in your organization, such as managers or VPs. This organizational model allows you set security on groups of documents based on department or job role.
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